Saving emails as PDF files is a breeze with this Save as PDF add-in. It also converts many Microsoft Office file type attachments as well as image attachments (and even zip files!) all into one PDF file per email.
14-Day Trial Downloads
- Our trial versions are fully functional and are the production version.
- The version you choose below is dependent on whether you have 32-bit or 64-bit Outlook – see How to tell if you have 32-bit or 64-bit Outlook installed for help.
- If you need to uninstall for any reason, review our instructions for uninstalling our add-ins.
- View our End User License Agreement.
with AssistMyTeam Email to PDF Add-in for Outlook
Create high quality, secured, searchable and shareable PDF documents from emails and attachments in Microsoft Outlook. Package multiple emails as one PDF file. Be it for sharing, record keeping or legal discovery, PDFs from your emails and attachments are one click away.
- Seamless integration with Microsoft Outlook.
- Works with Outlook 2010, 2013, 2016, 2019, 2021, 365 (32-bit & 64-bit).
- Save Emails, Appointments or Tasks as PDF files.
- Save email and its attachments as PDF Portfolio.
- Combine emails and attachments to a flat One PDF or PDF Portfolio file.
- Convert Outlook folder into multiple PDF files or combine into one PDF file.
- Append emails and attachments to an existing PDF file.
- Preserve inline images and hyperlinks in PDF files.
- Embed attachments in their original format in PDF.
- Set security restrictions to PDF documents (i.e., ability to edit or print).
- Secure PDF documents by setting a user password for viewing.
- Apply watermark image or text to PDF (i.e., company logo or name).
- Add table of contents when combining emails to one PDF file.
- Perform batch export of emails to PDFs in a click.
- Dynamic naming scheme of PDFs using metadata from email.
- Output to PDF/A files for long-term archiving of emails and attachments.
- Add page number, header and footer information in PDF such as copyright or disclaimer information.
Microsoft Office apps like Word, Excel, or PowerPoint can export documents to PDF files. In contrast, no such option exists to save email as PDF from Outlook.
One workaround is to use third-party PDF virtual drivers to print and save email as PDF from Outlook. However, it involves multiple steps and can be an overhead when printing many emails to PDFs. Besides, you don’t have much control over the output. For instance, it can’t combine multiple emails and attachments to produce one long PDF file.
Another workaround is using Adobe Acrobat plug-in, to save email as PDF from Outlook. But you will need to purchase or subscribe to the whole Acrobat software eco-system. In other words, an expensive investment for many users.
With today’s use of e-mail you almost can’t afford to lose a single e-mail so let alone your entire mail archive, Calendar items and Contacts.
This guide is all about backing up and restoring your Outlook Data. It describes various methods and explains which method is best to be used in which scenario.
When you use a POP3 account, all your Outlook data (emails, contacts, calendar, tasks and notes) is stored locally on your PC inside a pst-file.
- Your recommended backup strategy is to regularly make a copy of your pst-file to your backup location when Outlook is closed.
- Your recommended restore strategy is to rename the current pst-file (if still available) and then restore the pst-file from your backup location to its original location.
Backup and restore IMAP data
When you use an IMAP account, your Outlook data is either stored in a pst-file, an ost-file or a combination thereof. This can make it somewhat complex to properly backup both your emails and other data such as Contacts, Calendar and Tasks for IMAP accounts.
Your emails and email folders are stored on the IMAP server and are synched with Outlook which stores them in a local cache file on your computer.
- Outlook 2007 and Outlook 2010
Your mail cache is stored inside a pst-file.
- Outlook 2013, Outlook 2016, Outlook 2019, Outlook 2021, and Office 365
Your mail cache is stored inside an ost-file.
You can lookup the location and name of the pst- or ost-file as explained in the section: Managing pst-files.
Your other data (Contacts, Calendar, Tasks and Notes) are not stored on and synched with the IMAP mail server as the IMAP protocol only supports synching emails.Summary: There is no direct way to save emails in PDF format in Outlook. In this article, we have provided manual ways to save Outlook email as a PDF file in different Outlook versions. In addition, we have provided an alternate solution to save Outlook emails as PDF by using an advanced PST recovery tool.