Export Table to Excel for MS Access Standard

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Export Table to Excel for MS Access Standard

Export Table to Excel for MS Access Standard

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Developer’s Description

By OmBelt Solutions

Export Table to Excel utility allows you to export data rows from selected table to Excel spreadsheets. This tool supports all modern versions of Microsoft Access and all versions of Microsoft Excel.

Its feature include easy to learn and use wizard-like interface,the tool allows the user to export all rows or limited by WHERE clause,two methods of NULL values ,Optional first row with column (fields) names and the program supports project files.

How to Export Microsoft® Access Data to Excel

How to use VBA to export to Excel workbooks data from Access query datasheets and to format the worksheets once the data have arrived.

Last updated on 2020-10-27 by David Wallis.

For many of the databases I develop I include an export-to-Excel capability. This is for clients who want the means of dumping data so that they can do their own thing without risk to the primary data.

Quite often an export in itself is all that’s required, instead of a carefully created Access report included in the database. Also, on occasions, the export serves as a useful check that the assembled records contain exactly what the client needs, prior to creation of a full-blown Access report.

This article describes a VBA procedure for dumping data from Access into Excel, exploiting the DoCmd.TransferSpreadsheet method to take you beyond the explanation of the workings of this method that you read in many websites.

One of the prime attractions of Microsoft Office Suite is the ability to transfer and convert data for use in each of the different programs that comprise the overall package. Small business users who prefer the convenience of Excel tables when it comes to anything from sales data to customer records can easily convert reports generated by Access to Excel tables with an automated feature in Access.



Open your Access database.



Generate the report you need from your database by clicking its name in the lower left-hand column of your database under “Reports.” The report appears on your screen.



Click the “External Data” tab from the Access Ribbon along the top of the window and then click the Excel icon, which is the second from the left in the Export group of the External Data menu. Wait for the “Export – Excel Spreadsheet” dialog box to open.



Click the “Browse” button at the end of the “File name: text” field in the dialog box. Wait for the File Save dialog box to appear.



Select the drive and folder to which you want to save the Excel spreadsheet version of the report. Type the name under which you want to save the file in the “File name: text” field of the File Save dialog box and then click the “Save” button.



Select the particular Excel format in which you want to save your spreadsheet using the File format pull-down menu in the Export – Excel Spreadsheet dialog box.



Make sure the box next to “Export data with formatting and layout,” which is usually the default option, is checked for the best results.



Click the “Save” button at the bottom of the dialog box to return to the main box. Check the box to the left of “Open the destination file after the export operation is complete” if you want to work on your Excel file as soon as you export your data.



Check the box to the left of “Export only the selected records” if you set up your report using only specified records. This box usually cannot be selected unless you have generated a particular custom report using only specific records from your database.



Click the “OK” button at the bottom of the dialog box.



Check the “Save export steps” box in the dialog box if you want to save your export steps for future use. Enter a name and description as you wish and click the “Save Export” button.



Wait for your Excel spreadsheet to open in another window if you checked the pertinent box in Step 8. Open Excel and browse for the spreadsheet by name if you did not check the box.



Work on your Excel spreadsheet as you would any other spreadsheet but pay attention to dialog boxes that will ask you whether you want to change data from your Access report.



Microsoft Access is an efficient program for creating and maintaining databases. You can use Excel spreadsheets to manipulate and assess the data that is kept in an Access table. Microsoft has made it simple for the Office applications to collaborate with each other to do various things. Exporting your data from Microsoft Access to be analyzed in Excel takes only a few minutes.


Step 1


Open the database that contains the data you want to export in Access. Click on “File,” then “Open” if you are using Access 2003 or earlier. Click on the “Office” button and then “Open” in Access 2007.


Step 2


Choose what you want to export. You can open the table to export certain rows of data or export the entire table. To export just some of the data in the table, double-click the table to open it and then highlight the rows you want. To export the entire table, click it once in the Objects window.


Step 3


Export the data to Excel. Click on “File,” then “Export” if you are using Microsoft Access 2003 or earlier. The “Export” dialog box appears. Click the drop-down box next to “Save as type.” Choose one of the Excel formats (depending on your version of Excel). Click the check box next to “Save formatted.” Click “Save Selection” if you selected certain rows within the table. Click “Export All” if you want to export the entire table. For Access 2007, click on the “External Data” tab in the ribbon. Click “Excel” under the “Export” section. Follow the wizard to export the data you want to an Excel file.

Most Access users will, at some point, need to export their Access database to an Excel spreadsheet. OK, most users don’t need to export the whole Access database – they will usually only need to export a table or the results of a query to Excel. Once in Excel, they can use the data as they would normally use data in Excel.

Excel isn’t the only format that you might want to export data to. You might want to export from Access to XML, HTML, CSV file, or even a PDF file. Fortunately you can do all of these in Access 2013.

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